Facilities and Operations Coordinator
Full Time • Vienna, VA, 22180, Vienna
Benefits:
- 401(k)
- Dental insurance
- Employee discounts
- Health insurance
- Paid time off
- Vision insurance
- Wellness resources
Facilities and Operations Coordinator:
Position Summary:
The Facilities and Operations Coordinator will play a pivotal role in maintaining smooth operations across Orangetheory Fitness studios. Their mission is operational excellence to ensure top quality and production in the studios they oversee. This includes handling all equipment, technology, and facility issues. This position requires the ability to develop strong relationships with outside vendors, create internal processes that can be replicated across the entire company, and stay within budget. The ideal candidate is detail-oriented, organized, and possesses strong communication skills to ensure studio operations run efficiently. This role will report directly to the Director of Facilities.
The Facilities and Operations Coordinator will play a pivotal role in maintaining smooth operations across Orangetheory Fitness studios. Their mission is operational excellence to ensure top quality and production in the studios they oversee. This includes handling all equipment, technology, and facility issues. This position requires the ability to develop strong relationships with outside vendors, create internal processes that can be replicated across the entire company, and stay within budget. The ideal candidate is detail-oriented, organized, and possesses strong communication skills to ensure studio operations run efficiently. This role will report directly to the Director of Facilities.
This position is on-site to various studios within the Vienna/Great falls/ Fairfax Region.
Personal Attributes:
- Detail oriented and well organized
- Solution-oriented
- Multi-tasker with minimal supervision
- On-call availability due to the possibility of facility or IT issues needing to be resolved as soon as possible
- Proven flexibility and willingness to handle various tasks independently and to meet deadlines
Role Responsibilities/Duties:
- Review and update notes on all open FEXA tickets to monitor progress and resolution.
- Reconcile Brex transactions for studio expenses and ensure financial accuracy in collaboration with Multi Unit Managers.
- Conduct check-in meetings with cleaning vendors to review service standards and address any issues.
- Participate in facilities calls to provide updates and receive feedback on studio maintenance.
- Refresh and organize retail displays to maintain visual appeal and promote pre-orders.
- Ensure lockbox codes are up-to-date in 1Password for secure access management.
- Submit detailed studio walkthrough reports to document and address any operational issues.
- Inspect fire extinguishers for accessibility, charge status, and proper functionality.
- Verify that water shut-off valves are operational and accessible in case of emergency.
- Check AED pads and batteries for expiration dates and proper working condition.
- Conduct emergency response training with staff to ensure preparedness.
- Maintain communication with Property Managers to update contact information and strengthen relationships.
- Coordinate Event Sales Operations (ESO) and manage order fulfillment for studio events.
- Order retail merchandise as needed to maintain a consistent member and staff experience.
- Analyze current processes and look for improvements to maximize efficiency
Physical Demands:
Physical requirements can vary. These must be reviewed with management. However, in general, the position requires the following physical activities:
Physical requirements can vary. These must be reviewed with management. However, in general, the position requires the following physical activities:
- Ability to lift a minimum of 20 pounds to a maximum of 50 pounds unassisted
- Able to sit, stand, stoop, walk, stretch, reach frequently
- Moderate range of body motions
Qualifications:
- Basic facility repair and maintenance experience
- Excellent computer skills
- Strong organizational skills and attention to detail
- Ability to manage multiple tasks and priorities effectively
- Excellent communication and problem-solving abilities
- Field experience in facilities and/or construction
- Proficiency with FEXA, Brex, and 1Password systems preferred
Education Requirements:
- Bachelor’s degree
- 1–2 years of operations experience, ideally in a fitness setting
Beyond The Paycheck
- Make lifelong friends with your team and members. Not only do we impact members’ lives with our workouts, but we also make an impact beyond the studio—we regularly host classes to support important causes, participate in local runs & events, and work with local charities.
- Medical, Dental, Vision, 401K, PTO
- Employee Referral Program – earn $250 for every employee you refer and retain to work for Empire!
- Complimentary OTF classes and employee discounts on retail
- Empire cares about you—we offer access to free mental health counseling.
- Discounts on theme parks, travel, movies, etc. through LifeMart and TicketsAtWork
- Pre-tax commuter benefit plan to save on public transportation to/from work
Our Mission: To bring out your best life through inspiring, motivating and exceptional moments
Vision: To be the premier wellness portfolio that supercharges everyday life
Values: Happy, Hungry, Humble, Healthy & Human
Vision: To be the premier wellness portfolio that supercharges everyday life
Values: Happy, Hungry, Humble, Healthy & Human
Compensation: $55,000.00 - $60,000.00 per year
Jobs That Make a Real Difference
About Us
Orangetheory is a science-based, full-body workout that uses technology to measure performance so members can prove they are improving. In a 60-minute class, led by a highly trained and certified coach, members target at least twelve minutes in the Orange Zone to raise their heart rate and charge up metabolism. The result is an increase in calorie burn post-workout, backed by the science of excess post-exercise oxygen consumption (EPOC). After twelve minutes of hard work in the Orange Zone, your body burns additional calories as you recover over the next 24 hours.
Our Philosophy
For us, physical fitness transcends weight loss and bikini season. Fitness is a way of life -- in fact, our brand purpose is to help people live longer, more vibrant lives. When we help our members to put in the work at our studios, they will experience benefits in their day-to-day. They will be physically stronger, but beyond that, they will notice improvements to their mood, cognition, sleep, and overall happiness and quality of life. This workout actually changes your body at the cellular level and has been known to help members through disease, chronic illness, depression, and even heartbreak and the loss of loved ones. They’ll simply have the energy to play with their grandchildren, run a 5K, or go hiking. When we can help our members to take care of their body and mind, amazing things can happen. More Orangetheory, More LIFE.
Diversity, Equity and Inclusion
Orangetheory is committed to encouraging, facilitating and upholding an environment centered on diversity, equity and inclusion across every facet of the Orangetheory brand. We will work to create a sustainable culture that supports a healthy space for learning and growing, valuing and empowering every employee, inspiring a diverse franchise network, and uplifting the members and communities we serve. Click here to see more about Diversity, Equity and Inclusion at Orangetheory.
Acknowledgement *
I understand that I am applying for a position with an employer that is an independently owned and operated Orangetheory® Fitness franchisee, not the franchisor, OTF Franchisor, LLC or any of its affiliates (OTFF). With respect to any position with a franchisee, I understand and agree that any information I provide in this application will be submitted directly to the independent franchisee, who is solely responsible for all employment related matters in their studio. This means, among other things, that the independent franchisee is solely responsible for and unilaterally makes all decisions concerning my employment, including hiring, firing, discipline, supervision, staffing and scheduling. OTFF will not receive a copy of my application, will have no control over whether I receive an interview and/or am ultimately hired, does not control and is not responsible for the employment policies and practices of independent franchisees, and does not employ independent franchisee’s employees. If I am hired to work at an independent franchisee’s studio, the independent franchisee, and not OTFF, will be my employer. By submitting my application and resume, I am confirming that I am agreeing and consenting to the foregoing.
Orangetheory values your privacy, so we want to keep you informed as to how your personal information is handled. With respect to the personal information you provided in this application, that information will be submitted directly to the independent franchisee, who is solely responsible for all privacy and data protection matters related to their studio. For any inquiries regarding how the independent franchisee may collect and process your personal information, please refer to that franchisee’s privacy policy or contact them directly. For all other information about how the franchisor, OTF Franchisor, LLC or any of its affiliates (OTFF), may collect and process personal information, please https://www.orangetheory.com/en-us/privacy-policy.
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Flexible Schedules
Workout for Free
Fitness casual dress-code
Passionate, collaborative work environment